Expense Tracker
Captures and categorizes operating expenses to support profitability analysis and AI finance modules.
Why it matters
This improves decision quality by connecting actual spending with branch and service performance.
What it can do
Expense logging
- ✓Log operating expenses per branch with category, amount, date, and receipt upload
- ✓Expense type library — standardized categories for rent, utilities, supplies, payroll overhead, and more
- ✓Manager-level logging scoped to their assigned branch; Super Admin sees cross-branch totals
AI CFO engine
- ✓True Cost-per-KG: (Daily Variable Expenses + Consumable Cost + Payroll) ÷ Daily KG Processed
- ✓Profit Margin % calculated in real time against daily revenue
- ✓30-Day Expense Forecast based on recurring fixed costs and seasonal revenue projections
- ✓Anomaly detection scans trailing 90 days — flags bills that are 35%+ above the 6-month average
- ✓Detergent-to-wash-cycle ratio monitoring — flags over-consumption that could indicate waste or theft
Financial reporting
- ✓Branch-level P&L with expense attribution
- ✓Profitability trend over customizable periods
- ✓Feeds CFO Summary scheduled report generated nightly
Real-world scenarios
Electricity spike detection
The AI flags when Branch A's electricity bill is 35% above the 6-month average despite flat machine load — prompting you to investigate before the next billing cycle.
Knowing if your shop is actually profitable
Cost-per-KG combines your consumables, payroll, and fixed costs against real daily volume. If your cost-per-KG exceeds your service price margin, you know it before month-end.
What you get
- ✓Know where every peso is going
- ✓Find avoidable cost leaks quickly
- ✓Prepare cleaner numbers for monthly reviews
How it fits your workflow
- 1
Before: Expense records split across chats and paper
- 2
With Expense Tracker: Standardized categories and logs
- 3
After: Better margins and forecast confidence
Frequently asked questions
- Does this replace a separate accounting app?
- For operational expense tracking and cash flow awareness, yes. For full bookkeeping and tax filing, it works alongside your accountant — you export the data they need.
- Who can see expense data?
- Super Admin sees all branches. Managers see their branch only. Staff have no access to expense data.
See how Expense Tracker fits into the full laundry POS Philippines platform.
Explore all features →