Inventory Control
Tracks consumables and stock deductions in real time, with low-stock visibility and supplier awareness.
Why it matters
Aligned to inventory deduction rules and machine usage flows so stock movement follows actual operations.
What it can do
Automatic deductions
- ✓Stock deducted automatically at each machine-state transition — no manual counting needed
- ✓Detergent deducted at Sorting → Washing; dryer sheets at Washing → Drying; bags and labels at Packaging
- ✓Deduction quantity scales by cycle type: Regular 1.0×, Heavy 1.4×, Delicate 0.8× intensity multiplier
- ✓Recipe-based — each service has a consumption profile (detergent ml/kg, softener, bleach toggle, dryer sheets)
- ✓Falls back to tenant-level defaults (12 ml/kg detergent) when no recipe is assigned to an order
Visibility & alerts
- ✓Real-time stock levels visible per branch
- ✓Low-stock alerts fire when an item crosses your configured threshold
- ✓Deduction ledger shows every stock movement with timestamp, machine, and order reference
- ✓Cost-per-KG calculation derived from actual consumption — not estimates
Integration
- ✓Client UIs cannot mutate inventory directly — all deductions flow through validated Cloud Functions
- ✓Rollup validation catches discrepancies between ledger entries and current stock
- ✓Feeds the AI Brain CFO cost-per-KG and anomaly detection surfaces
Real-world scenarios
Detergent running out mid-shift
Low-stock alert fires before you run out. You reorder during the slow period instead of discovering the problem when a machine is waiting.
Knowing your true cost per wash
Because every deduction is keyed to an order, you can calculate exact consumable cost per kilogram — not an estimate from weekly stock counts.
Spotting chemical waste or theft
If detergent deductions outpace recorded wash cycles by more than 15%, the AI Expense Engine flags it as an anomaly.
What you get
- ✓Reduce stockouts during peak operations
- ✓Prevent over-ordering and wasted supplies
- ✓Improve cost visibility for detergents and chemicals
How it fits your workflow
- 1
Before: Inventory checks done manually at day end
- 2
With Inventory Control: Stock updates as orders progress
- 3
After: Better reordering decisions and fewer interruptions
Frequently asked questions
- Do I have to manually enter deductions?
- No. Deductions trigger automatically when an order advances through machine workflow stages. You just process orders normally.
- What if my item has no recipe?
- The system falls back to tenant-level defaults stored in your inventory config. You can override these defaults at any time.
See how Inventory Control fits into the full laundromat POS Philippines platform.
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